Job Title: Executive Assistant
Reports To: Board of Directors
Location: Hybrid (Remote with Occasional In-Person Meetings in the greater Seattle area)
Employment Type: Part-Time (15-20 hrs p. week)

About Us

We are a statewide professional society committed to fostering a responsive and supportive community for clinical social workers across Washington State. Rooted in authentic relationships and shared growth, we uphold rigorous clinical and ethical standards, with a deep commitment to social justice, anti-racist, and decolonized clinical practices. Through advocacy and education, we work to protect the integrity, vitality, and future of clinical social work in Washington.

Position Overview

We are seeking a highly organized, detail-oriented, and mission-aligned Executive Assistant to support the Board President and board leadership, in service to its members. The ideal candidate will pro-actively identify and resolve potential issues, anticipate the operational needs of volunteer board members, and support and ease their roles. They will have a strong background in executive administration and bookkeeping, and a demonstrated ability to manage multiple priorities in a dynamic, mission-driven environment. This role is best done by someone who does well self-managing their work priorities in a remote work environment. This is a critical role in ensuring the operational and strategic success of the organization.

Key Responsibilities

Administrative Support

• Provide high-level executive support to the Board President, including scheduling, email management, and correspondence.
  
  

• Manage calendars, coordinate meetings, prepare agendas, take minutes, and track action items.
  
  

• Serve as a liaison amongst the Board President, Board of Directors, committees, and members.
  
  

Bookkeeping & Financial Administration

• Maintain accurate financial records using QuickBooks or equivalent software.
  
  

• Assist with budget tracking, accounts payable/receivable, reimbursements, and financial reporting.
  
  

• Work with external bookkeepers, accountants or auditors as needed to support compliance and reporting.
  
  

Operational Management

• Support internal systems and external platforms for membership management, record keeping, and communications - including oversight and processing approval and administrative tasks related to continued education requests.
  
  

• Track important due dates and tasks related to taxes, renewals and accounts. Coordinate with appropriate board members to complete tasks and payments.
  
  

• Help plan and coordinate virtual and in-person events, trainings, and meetings.
  
  

• Maintain and organize digital files, ensuring easy access and alignment with data privacy practices. Familiarity with Google Admin products is needed.
  
  

Communications & Member Relations

• Respond to member inquiries with warmth and professionalism.
  
  

• Coordinate with board members and volunteers to support email newsletters, surveys, website updates, and outreach.
  
  

• Help track and analyze engagement and support efforts to retain and grow membership.
  
  

Qualifications

Required

• Minimum 3–5 years of experience in executive-level administrative support and bookkeeping.
  
  

• Strong organizational skills with exceptional attention to detail, initiative and follow-through.
  
  

• Proficiency in Microsoft Office, Google Workspace, QuickBooks (or similar software), and cloud-based platforms.
  
  

• Excellent written and verbal communication skills.
  
  

• Ability to work independently and manage multiple priorities with grace and efficiency.
  
  

• Alignment with the organization’s mission and values, especially regarding social justice, anti-racism, and decolonized clinical practice.
  
  

Preferred

• Experience working with nonprofit or membership-based organizations.
  
  

• Familiarity with the field of mental health, social work, or human services.
  
  

• Experience coordinating virtual events or professional development programming.

• Passion and alignment with the values of social justice and supporting and expanding an organization to serve more people and increase impact.
  
  

Compensation & Benefits

• Hourly rate commensurate with experience, range: $30–$40/hour.
  
  

• Flexible work schedule within core working hours.
  
  

• Professional development support.
  
  

• Meaningful work in a values-driven, collegial environment with a dedicated and passionate leadership team.
  
  

To Apply

Please submit a cover letter detailing your interest and alignment with our mission, along with a current résumé and two professional references to President@WSSCSW.org. Applications will be reviewed on a rolling basis until the position is filled.